I am going to compare the professional documents which I commented on in Assignment 1. They were the agenda, the minutes of the meeting, the letter, the newspaper article and the flyer. These will be compared with the documents which I created in Assignment 2 which were the agenda, minutes of the meeting, the letter, the newspaper article and the party invitation (flyer).
Agenda The professional agenda which I commented on in Assignment 1 is somewhat different to the one which I created myself in Assignment 2. The first difference is that with the professional agenda, the information which tells you the name of the meeting, the date of the meeting, the place of the meeting and the time of meeting is above the title ‘Agenda’. Whereas I have done it the other way around and I centralised the name of my meeting which is ‘Fame Production Committee’.The second difference is that on the professional agenda, the items are not numbered whereas on my agenda I have numbered the items. The third difference is that on my agenda I have not listed any action points because I didn’t think I needed them, however on the professional agenda there are action points which are named ‘Report A, Report B, Report C, Report D and Report E’. The fourth difference is that on the professional agenda, it gives directions on how to get to the meeting which will take place at ‘Guildford Avenue’. On my agenda, I have not done this because the people who were going to attend the meeting already knew where the venue was.
The fifth difference is that on the professional agenda, next to the items, it tells you who is going to give a report about it. I did not do this on my agenda; I only listed who would be present at the bottom. There are no similarities apart from the titles which have got the same font; the only difference is that for my title I have used small caps, unlike the professional agenda which has used block caps. The layout is the same because I have used columns and so has the professional agenda.Minutes The professional minutes which I commented on in Assignment 1 is somewhat different to the one which I created myself in Assignment 2.
The first difference is that with the professional minutes, the information that tells you who is present at the meeting and those who is absent is presented in a table. I did not do this in my minutes, I just wrote a title ‘People Present’ and wrote the names of those who were present underneath.The second difference is that I put a border around my minutes, however on the professional minutes, there is no border and the information is presented in a table. The table has three columns, the first one is the item number, the second is what was discussed in the meeting and the third item tells you if any action was taken. I presented my minutes with a title called ‘Main Points Discussed’ which was underlined and I then listed the items one by one and I bullet pointed briefly of what had been discussed.
The third difference is that at the end of the professional minutes it does not say who submitted the minutes, nor does it mention who approved the minutes. Whereas at the end of my minutes I wrote ‘Meeting closed’ and underneath this I wrote ‘Minutes submitted by Mudassar Yasin’ and ‘Approved by Mudassar Yasin’. The only similarity between the two minutes is that they both give a small introduction of where the meeting took place, its time and date.LetterThe professional letter which I commented on in Assignment 1 which was ‘Principal Choice’ is somewhat different to the one which I created myself in Assignment 2. The first difference is that on the professional letter, the address of the company is on the left hand side, the logo is in the middle, the contact details are on the right had side, the date follows underneath it and them comes the address of the person who they are writing to on the left hand side.
So there are three different justifications used here. However on my letter, my address which is ‘Fame Production Committee’ is on the left hand side, the date is followed underneath and the company which I am writing to which is ‘P.T.A Advisory Council’ is also on the left. I have only used one type of justification here.The second difference is that on my letter I have wrote ‘Dear Sir/Madam’ because I did not know the same of the person who I was writing to.
Whereas on the professional letter, the company knows whom it is writing to which is why they have used the name of the person. The third difference is that on the professional letter it has given a small title which is ‘Re: -Renewal Membership’ and this is underlined and placed in the centre. This is very advantageous because straightaway the reader knows that the company is writing to him about renewing his membership. However on my letter I have not done this which will mean that the reader will have to read the letter if he wants to know what it is about.The fourth difference is that I have used three paragraphs on my letter. The first explaining to the reader why I am writing to them, the second explaining the main purpose of me writing to them and the third is just a short conclusion. On the professional letter, it is laid by using eight paragraphs, the shortest consists of one line and the longest consists of five and a half lines.
The fifth difference is that I have used ‘Yours faithfully’ to close the letter because I did not know to whom I was writing to. The company has used ‘Yours sincerely’ to close the letter because they know are aware of the person to which they are writing to. I have not said what my position in the company is on my letter, however on the professional letter it has.
The sixth difference is that on the professional letter they have used ‘p.s’ and on here they have listed some of their staff and an act numbered nine. I have not done this on my letter because I did not feel it was necessary. The seventh difference is that at the bottom of the professional letter, it has listed it charity number and the address of its head office.
I have not done this on my letter because it was not necessary. There are no similarities between the two documents.